Privacy Notice
Recruitment Privacy Notice
The purpose of this Privacy Notice is to outline the procedures and principles that Corsearch adhere to in the collection, use, and protection of your personal data during our recruitment process. This process is integral to ensuring the integrity, safety, and security of our workplace.This Notice is applicable to all prospective and existing employees of Corsearch and its affiliates, covering all entities of the Corsearch group. It includes individuals in full-time, part-time, temporary roles, as well as direct and third-party contractors. Corsearch serves as the data controller and responsible for processing of your personal data.
How We Collect Personal Data
When we use the term personal data, we mean information that can be used to identify you as an individual person. When you apply for a position with us, we primarily collect personal data directly from you through our online job application system. This information typically includes your name, address, contact details, employment and educational history, accomplishments, identity documents, test outcomes, any other data required by law, such as work, or residence permits or that you voluntarily provide. Corsearch may also collect other personal data, including images or videos from events or assessments. If offered a position, we may conduct background checks, including criminal, credit, and reference checks, where legally permitted. We also gather similar data from third-party sources such as recruitment agencies, references, former employers, Corsearch employees, background screening vendors, and publicly available professional profiles.
Our Purpose for Processing Your Personal Data
The purpose of processing your personal data includes the following:
Assessing your skills, qualifications, and suitability for the role.
Communicating with you about the recruitment process.
Complying with legal, regulatory, and professional obligations and requirements.
Managing our future workforce needs and organizational planning.
Improving our recruitment processes, including improving diversity in recruitment practices.
Evaluating and comparing candidates based on their qualifications and experience.
Your personal data will be kept confidential and will only be shared on a need-to-know basis with individuals involved in the recruitment process, and with third-party service providers who perform recruitment-related services on our behalf. All such third parties are required to take appropriate security measures to protect your personal data in line with our policies and relevant laws.
Legal Basis for Processing Your Personal Data
We process your personal data in the context of recruitment based on several legal grounds:
To take steps at your request prior to entering into an employment contract.
To comply with our legal obligations as an employer, such as processing your identification document, including your right to work, as required under the law.
Based on our legitimate interests where the processing is necessary for conducting and managing our recruitment process such as to efficiently manage applications, schedule interviews, and provide feedback to candidates.
Based on your explicit consent.
Each of these bases is used depending on the specific purposes for which your personal data is collected and intended to be used.
Background Checks
Prior to finalizing your employment offer, we may need to conduct a background check via our vendor specializing in background screening services, to ensure adherence to legal requirements in your location and relevance to the role. You can find more information about this process in our Employee Background Check Policy.
International Transfers of Your Personal Data
Due to the multinational nature of Corsearch, the information collected about you may be shared within the Corsearch group of companies and/or the service providers Corsearch use for recruitment purposes. Corsearch has implemented adequate legal mechanisms according to applicable law to ensure the utmost protection of your personal information including the protocols for its processing by Corsearch, its affiliates, and service providers across borders. Your personal data will only be transferred to another country if it's essential to meet the purposes outlined in this Notice. We do not otherwise share and in no circumstances sell your personal data to third parties.
AI Tools
We may use tools, including AI-assisted functionalities within our recruitment systems, to support the review and organization of applications. These tools are used to assist recruiters and do not replace human decision-making. All hiring decisions are made with human involvement.
Your Rights
In relation to your personal data, we hold about you, you have the right to request:
information,
copy,
correction of any inaccuracies or incompleteness and/or deletion or removal.
ask that we temporarily suspend the processing or
withdraw your consent to our processing of your personal data, where the basis of our processing is your consent.
You have the right to file a complaint with the appropriate data protection authority if you do not believe that a request has been handled appropriately. We would, however, ask that you contact us in the first instance to assist with addressing your concerns.
Retention Period of Your Personal Data
If you accept a job offer from us, any relevant personal data gathered during your pre-employment phase will become part of your personnel records and will be kept in line with specific country regulations. If your application is not successful or you decide not to join Corsearch, we may still retain your personal data to allow you to be considered for future opportunities or to comply with our legal obligations.
Your Responsibility
You are responsible for ensuring that the information you provide to us is accurate, complete, and up to date. If you provide us with personal data about other individuals, such as your references, we expect that you have adequately informed these individuals and have obtained their consent before sharing their personal data with us.
Contact Us
If you have any questions about this Privacy Notice or if you would like to exercise any of your rights in relation to your personal data, you may contact us by emailing privacy@corsearch.com or by completing the Privacy Webform on our website or through our recruitment platform.