We are seeking a reliable and proactive Part-Time Office Manager to serve as the heartbeat of our Helsinki office. Initially required for one day per week, you will be the "on-the-ground" presence ensuring our workspace is professional, welcoming, and seamless. This role is ideal for a self-starter who takes immense pride in creating an organized environment where people can do their best work. You will be a trusted partner to our People team, acting as the primary point of contact for local operations and playing a pivotal role in bringing our office culture to life.

Key Responsibilities in the Role

• Office Operations & Logistics: You will own the day-to-day rhythm of the Helsinki office. This includes the essential "open and close" procedures, managing post and deliveries, and acting as the primary liaison for building management and external suppliers (cleaners, maintenance, etc.). You’ll ensure the space is always "investor-ready"—clean, tidy, and fully stocked with snacks and supplies.

• People & Culture Support: As the face of the office, you will welcome visitors and lead the local onboarding experience. From setting up desks to giving office tours, you ensure every new starter feels at home. You will also get creative by organizing local team events that foster an innovative, engaging, and inclusive culture.

• Administration & Coordination: You will manage the vital "behind-the-scenes" details, including keeping basic documentation and inventories up to date. You will assist with travel and accommodation for visiting colleagues and partner with the Finance team to manage local invoicing and expenses.

• Ad Hoc People Projects: Supporting the wider People team, you will be the go-to resource for local requests, ensuring that global initiatives are executed smoothly within the Helsinki hub.

The Ideal Candidate Will Possess

• Relevant Experience: Previous experience in office management, administration, or facilities coordination.

• Language & Communication: Full professional fluency in both Finnish and English is essential for liaising with local vendors and our international team.

• Technical Savvy: Comfort using Google Workspace and a general aptitude for learning basic digital coordination tools.

• Autonomy: A proven track record of working independently; you are someone who sees a problem and fixes it before being asked.

The Core Competencies Required for the Role

• Exceptional Organization: You have a high attention to detail and love creating order out of chaos.

• Hospitality Mindset: You are proactive, friendly, and genuinely enjoy helping people. You understand that the "little things" (like a well-stocked coffee station) define the employee experience.

• Relationship Building: You enjoy connecting with everyone from local contractors to visiting executives, representing the company with professionalism and warmth.

• Operational Agility: You are resourceful and solution-oriented. You can pivot between managing an invoice and troubleshooting a facility issue without losing your cool.

• Reliability: As a part-time solo operator in the office, your consistency and dependability are the foundation of this role’s success.

Corsearch is an equal opportunity and inclusive employer and does not tolerate discrimination of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and supported. We welcome applications from all individuals regardless of race, nationality, religion, gender, gender identity or expression, sexual orientation, age, disability, or any other protected characteristic. Together, we are working proactively to build a workplace where everyone can belong and be at their best selves. Together, we make an Impact.